Validate tables

Tables contain rows and columns of extracted data, and one or more table cells may have validation errors. If there is an error on a table cell, the table has an Invalid Field iconError icon displayed in its top-right corner. This indicates that you need to validate one or more table cells.

The Table toolbar enables you to validate a table by ensuring the correct information is provided. You can add, delete and interpolate table rows as necessary.

Options Name and Description


Delete Row option

Delete Row

Removes the selected row from the table. This option is only enabled when you select a row. You cannot undo this option.


Add Row option

Add Row

Adds an empty row to the bottom of the table.


Insert Row at Current Position option

Insert Row At Current Position

Inserts an empty row above the selected row.


Interpolate Rows option

Interpolate Rows

Attempts to automatically complete a table that you have partially completed manually, with the keyboard and mouse.


Force Table Valid option

Force Table Valid

Overrides an invalid table and forces it to be valid. This option is only available for empty tables.

You can select multiple rows using the mouse by holding Ctrl while you click the mouse.

In order to validate a table, you might find the following features useful:

  • You can resize the columns in a table to better view cell data. You can also use the scrollbar to better view larger tables.

  • You can use the Tab key or Up Arrow and Down Arrow keys to move between table cells.

  • Valid cells are highlighted green, while invalid cells are red, read-only cells are gray, and the active cell is yellow.

  • If for any reason, you cannot validate a table cell, you may be able to override it. If a table cell is overridden, the error icon is removed.

  • If you cannot validate a table, you can override the entire table and force it to be valid. This option is only available for empty tables.

If you edit a table cell and then move to a different table cell or field on the document, the contents change to italic and the Edited Cell icon Edited Cell icon is overlaid on top of the cell and its contents. If you do not validate the table immediately, this italic text means you can continue updating the rest of the document without losing track of any table cells you have edited. Once the document is validated, the italic text reverts to normal text, and edited table cells are either marked green if they are valid, or red if they remain invalid.

Table cells may need to be validated. You can notice that this is similar to validating text fields.

  1. Select the table cell you want to validate with your mouse. Alternatively, use the Tab or Up Arrow and Down Arrow keys to navigate to the desired table cell
  2. Use the image in Document Viewer to find and zoom to the invalid cell location or type the correct value.
  3. Press Enter to validate the field.

    If the field is valid, it turns green on the image, and the next invalid field or table cell automatically loads.