Information messages are displayed to the Validation user when they encounter a specific scenario. These messages prompt the user to take an action so that the document is successfully validated.

These messages are listed in the Settings > IP Configuration > Global Settings > Information Messages

By default, the information messages are provided in English only.

The following list explains each message and the circumstances when they are displayed in Validation.

Currency will be changed to [CUR], click OK to accept

This message is displayed when the currency field value is configured to come from the vendor or purchase order, but the user enters a new vendor or purchase order with a different currency.

The message dynamically displays the new currency symbol and if the user clicks OK, the value in the currency field is updated.

Invoice is a 1-1 match to the PO, hence line items are not required

This message is displayed when the line items on the invoice exactly match those on the purchase order. When this occurs, no line pairing is required.

PO has not been released, hence line items are not required

This message is displayed when the purchase has not been released. This means that the purchase order has not been approved to be sent out to the vendor. Because of this, it is impossible to post an invoice against a purchase order, so there is no point capturing line items as no document can be created.

This message appears only for SAP integrations.

Vendor ID will be changed to [VEN], click OK to accept

This message is displayed when a Validation user enters a new or different purchase order, and the system is configured to extract the vendor from the purchase order. This message ensures that the user agrees to this change.

Multiple records found on PO [PON], click OK to continue with this PO

This message appears when the purchase order has multiple matching records in the PO header table, and the Skip Duplicate PO Check option is not selected, in the Settings > IP Configuration > Capture Profiles > PO Number Settings > PO Number Validation tab.

Vendor [VEN] has no permitted payees - alternate payees will be removed

This message is displayed when a vendor has no configured permitted payees, but there is an alternate payee listed in the validation form. Any values listed are deleted.

Vendor [VEN] has permitted payees assigned. Do you wish to enter an alternate payee?

This message is displayed when a vendor has permitted payees configured, but none are selected. Clicking Yes enables a user to choose an alternate payee from a list of permitted payees.

No vendor ID has been entered.

This message is displayed when a vendor ID is missing and the user attempts to specify an alternate payee. This is not possible without selecting a vendor first.

No details available for vendor [VEN]

This message is displayed when there is no information available for the specified vendor.

No permitted payees available for vendor [VEN]

This message is displayed when the specified vendor has no configured permitted payees.