This is a list of AP Agility Workflow server variables and their values. Click on any variable to change its value.

Customization Enabled Systemwide

Indicates if system-wide customization is enabled for the AP Agility Workflow. When enabled, specific process customizations are allowed. When disabled, no process customizations are allowed, even if the customized settings below are set to True and there are process changes in the relevant area.

The value for this option is set to False by default.

Customized After Invoice Approval

Indicates if customizations made to the AP Agility Workflow process are carried out after an invoice is approved.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized After invoice Coding

Indicates if customizations made to the AP Agility Workflow process are carried out after an invoice is coded.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized After Invoice Exception

Indicates if customizations made to the AP Agility Workflow process are carried out after an exception, or a line-pairing exception is applied to an invoice.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized After Invoice Export

Indicates if customizations made to the AP Agility Workflow process are carried out after an invoice is exported.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized After Invoice Validation

Indicates if customizations made to the AP Agility Workflow process are carried out after an invoice is validated.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Cuztomized Before Invoice Approval

Indicates if customizations made to the AP Agility Workflow process are carried out before an invoice is approved.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized Before Invoice Coding

Indicates if customizations made to the AP Agility Workflow process are carried out before an invoice is coded.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized Before Invoice Exception

Indicates if customizations made to the AP Agility Workflow process are carried out before an exception or a line-pairing exception is applied to an invoice.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized Before Invoice Export

Indicates if customizations made to the AP Agility Workflow process are carried out before an invoice is exported.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Customized Before Invoice Validation

Indicates if customizations made to the AP Agility Workflow process are carried out before an invoice is validated.

If this variable is set to True and there are no customizations made to the AP Agility process, no changes occur. Similarly, if this variable is set to False and the process has been updated, no changes occur.

The value for this option is set to False by default.

Email Approval Body

The body of an email that is sent when an invoice requires approval.

The value for this option is set to The invoice [InvoiceNumber] was assigned to you for approval [InvoiceURL]. by default.

Email Approval From Address

The email address of the sender when an email is sent because an invoice requires approval.

The value for this option is set to noreply@mydomain.com by default.

Email Approval Subject

The subject of the email that is sent when an invoice requires approval.

The value for this option is set to The invoice [InvoiceNumber] requires approval. by default.

Email Notification From Address

The email address of the sender when an email notification for an invoice is sent.

The value for this option is set to noreply@mydomain.com by default.

Note The email address specified here may be overridden by the global email address specified in TotalAgility Designer > System Settings > Settings > Email. This happens when the mail server does not allow non-authorized access.

Email Notification URL Hostname

The URL that is included in the email message when an email notification for an invoice is sent.

The value for this option is set to http://localhost/TotalAgility/forms/apagility/APA_Workspace_Logon.form by default.

Enable ECM Export

Indicates whether or not a copy of invoice is exported to an Enterprise Content Management system before it is exported to an Enterprise Resource Planning system or other back-end solution.

The value for this option is set to False by default.

GL Code History Retention

Indicates how many days the GL Code entries are retained in the history database table if they are not used. After this interval, any codes that have not been used in this time are removed from the database when the AP Purge GLCode History process runs.

The value for this option is set to 90 by default.

Temporary File Path

The path where the image files that are exported to the ECM are stored.

The value for this option is set to C:\Temp by default.

Increase job Priority Increment

This is the value that is added to the priority of a job when it is escalated during the AP Agility Workflow.

The value for this option is set to 10 by default.

The following button is available at the bottom of the window.

Edit

Opens a selected entry in the table so that you can make changes as needed.

Click to open the Variable - Edit window.