User Interface
This section describes the different types of user interfaces used by Power PDF and the functionalities available in each of them.
Ribbon, tabs, and panels
The ribbon consists of a set of tabs organized into groups of related controls. For example, the Edit tab contains groups of controls and settings used to modify PDF files.
If you receive a PDF document with the toolbar hidden, press F9 to restore it.
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Click any tab on the ribbon, such as the Home tab. Related commands display in functional groups.
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Click the preferred command to select it.
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Some commands have an arrowhead tool (
). Click the tool to access more options and sub-commands.
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Double-click any tab heading to hide the ribbon. To show the Ribbon again permanently, double-click again. A single click shows the Ribbon again, but it disappears as soon as you click somewhere else in the program window.
You can also use the arrowhead tool next to the Find a Tool box at the top right of the Ribbon to show and hide the Ribbon permanently. Press F9 to hide or show the entire toolbar.
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Use the document settings under Initial View to instruct PDF applications to open the document with the toolbar hidden.
If the program window is narrow, groups and buttons on the ribbon are represented in a cascaded structure. In this case, click on the arrow to reveal a group.
Use the Find a Tool box at the top right of the Ribbon to search for commands.
Use the Find a Tool box at the top right of the Ribbon to search for command.
Tabs and groups
The Power PDF ribbon includes the following tabs, tools organized in groups, and main commands. Follow the links for details below. Tools or groups with an asterisk (*) are available only in Power PDF Advanced.
File Menu
|
Open and save files and revisions, print, fax or email documents, and view and modify document properties or program options. |
Home Tab
| Pages tools | Insert, extract, delete pages and enter or exit document assembly mode. |
| Creation tools | Make separate or combined PDF files from source files or from a scanner. |
| Page Rotation tools | Rotate to left or right, or use advanced options. |
| Conversion tools | Make PDF editable in Microsoft Word, Excel, PowerPoint or other; make PDF searchable. |
| Block tools | Edit Text, add text with Typewriter, Reduce, Optimize or Split the PDF. |
| Search | Search the current PDF or multiple documents. |
| Trial mode / Trial Expired tools | Purchase and activate Power PDF, or check the Product Info web page. This group is unavailable after activation. See Home Tab for details. |
Edit Tab
| Convert to editable | Switch to Advanced Edit Mode. |
| Basic tools | Undo and redo actions, delete selectable objects, or make selections. |
| Clipboard tools | Cut, copy, paste objects or text. |
| Modify tools |
Crop pages, edit text, edit objects, and insert typewriter text. |
| Insert |
Headers and footers, Bates numbering*, links, movies, sounds and 3D objects. |
| Tools tools | Use rulers and grids, measure distances, perimeters and areas and use JavaScript. |
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The context-sensitive Text Format, Tools, and TypeWriter Format Tab display automatically, if applicable. |
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View Tab
| Zoom tools | Zoom the display, or use the dynamic zoom or the Loupe tool. |
| Page View tools | Set scroll and Page Fit Options, full-screen display, rotate the view or see the previous or next views. |
| New | Open a new document window with the same content. |
| Display Theme tools |
Change the color skin of the Power PDF Application. |
| Current Window tools | Place or remove a split for the current window. |
| All Windows tools | Cascade, tile or close all document windows. |
Comment Tab
| Annotate tools | Place notes, text boxes, callouts, note annotations and spell-check comments. |
| Markup tools | Add highlights, cross-outs and underlines, drawing objects and apply markups. |
| Comment Processing tools | Import or export comments, create comment summaries and search comments. |
| Attachments | Attach files and sound files. |
| The context-sensitive Comment format tab displays automatically, if applicable. | |
Advanced Processing Tab
| Process tools |
Embed or create an index, flatten, reduce, optimize, or split the PDF and compare documents. |
| File tools | Move to the previous or next PDF, set up a Scan Inbox*, access or manage Favorites. |
| Batch tools | Use Convert Assistant, build workflow sequences, Watched Folders and batch convert files between PDF and TIFF. |
| Read Aloud tools | Read the current page, from the current page to the end or save to .mp3 file. |
| Export tools | Export page area to a target application. |
Security Tab
| Redaction tools* | Mark for and apply redaction, search and redact and change redaction properties. |
| Sign and Certify tools | Add a scanned handwritten signature, work with digital signatures or time stamps, limit permitted actions for the document, or use DocuSign or Kofax SignDoc services. |
| Security tools | Use Secure Delivery, remove document elements, or edit security properties: modify or remove security settings, and manage prohibited and permitted actions. |
| IDs and Certificates tools | Manage Digital IDs and Trusted Identities. |
| DRM tools | Access the Windows Active Directory Rights Management Services (RMS) and Purview Information Protection. |
| See
Security tab and
Security Overview on more details on security
functions.
See the
Security panel for password and certificate
security, the
Signatures panel to display signatures in the
current document or the
Sign / Certify panel to sign a document. To
import, export, or load settings from a server, select
.
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Forms Tab
| Fillable Form tools | Use Form Typer to activate a form. |
| Form Elements tools | Insert a wide range of form controls onto the page. |
| Fields tools | Highlight and reset form fields; set tab and field calculation order. |
| Data tools | Import/export data from/to the .xfdf, .fdf, .xml or .txt file types; export data from multiple files. |
Connectors Tab
| Cloud integration | A typical installation of Power PDF Standard includes the Evernote and OneDrive toolss. |
| Connectors |
In Power PDF Advanced, you must enable connectors individually by using a Custom installation. A Typical installation excludes all connectors. Each enabled connector has its own group. Evernote, OneDrive, and SharePoint always appear if enabled; other supported Document Management Systems appear only if their client installation is detected on the local computer. To add or remove cloud and DMS connectors, run Custom Setup.
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Help Tab
| Help tools | Access Help online, Web Resources and open the About box. |