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Use basic page operations

Insert existing pages

If you insert pages into a PDF already containing Bates stamping, it is not applied to the new pages.

See Bates stamping for more information.

Insert Pages icon

  1. Select Insert on the Home tab of the ribbon, or Insert from a context menu or from the Options drop-down list on the Pages panel.

    The file open dialog box appears.

  2. Move to the preferred folder. This can be via a Cloud Connector or from a DMS.
  3. Select one or more files and click Open.

    If you select non-PDF files, they are converted to PDF before insertion.

  4. In the Insert Pages dialog box, click Add to select more files from other folders.
  5. Select an insert location and (in the case of a single contributing file) source pages, a target page, then click OK.

Insert blank pages

  1. On the Pages panel, select New from a context menu or from the Options drop-down list.
  2. In the New Pages dialog box, select size, orientation and location options.
  3. Define how many blank pages you want to add, then click OK.

Delete pages

If you delete, move, or copy pages, the Bates stamping will no longer be consecutive.

Delete icon
  1. Do any of the following:
    • On the ribbon, select Home > Delete.
    • With the Pages panel active, press Delete on your keyboard. In this case, only a confirmation dialog box appears instead of the Delete Pages dialog box.
  2. In the Delete Pages dialog box, select current page, a page range or specified pages.

    • Current Page

    • Range

    • Selected

  3. Click OK, then confirm to proceed with the deletion.

    Deletion cannot be undone.

Crop pages

With cropping you can remove part of the page area. The file size will not be reduced.

Be careful not to remove Bates stamps when cropping pages.

If you want to keep the original file, save it then save it as a renamed file and perform the cropping there.

Crop icon

  1. Click the Crop tool on the Edit tab of the ribbon.

    The mouse pointer turns to a crosshair.

  2. Draw a rectangle to enclose the desired page part and click Crop again.

    Alternatively, cropping can also be initiated from the Options drop-down list in the Pages panel. In this case, the Crop Pages dialog box appears instantly; draw the crop rectangle in the page preview.

    The Crop Pages dialog box appears.

  3. You can resize the rectangle in the preview area, and select options on the right.
    Example:
    • Use the Remove White Margins option, for instance to trim presentation slides converted to PDF.
    • Select to crop the current page, selected pages or the whole document.

    • Under Change Page Size, specify a fixed or custom size to expand the size of the current, selected or all pages of the document. Select Center to place the page content in the center of the resized page, or provide the preferred offset values to set a custom position.

  4. Click OK.

Undo icon

Use the Undo button at the left of the Edit ribbon if the result is not satisfactory.

Copy or Move pages

If you delete, move, or copy pages, the Bates stamping will no longer be consecutive.

Proceed with the preferred steps to move or copy pages using the Page panel. For copying or moving pages between documents, use the Window > Tile command to display multiple documents at the same time with their Pages panels open.

  • To copy pages within a document, press and hold the Ctrl key while dragging the page thumbnails to a new location.

    Verify that the plus sign appears while dragging thumbnails as you are copying pages.

  • To copy pages between documents, drag the page thumbnails to a new location.

    Verify that the plus sign appears while dragging thumbnails as you are copying pages.

  • To move pages within a document, drag the page thumbnails to a new location.
  • To move pages between documents, press and hold the Ctrl key while dragging the page thumbnails.

Rotate pages

This command is different from View > Rotate View > Clockwise or Counterclockwise which only temporarily displays a rotated page. See Rotate View for details.

Rotate icon
  1. Do any of the following:
    • On the Pages panel, select Rotate from a shortcut menu.
    • On the Pages panel, select Rotate from the Options drop-down list.

    The Rotate Pages dialog box appears.

  2. Select a Rotate Angle (90 degrees clockwise or counter-clockwise, or 180 degrees) and a page range.
  3. Click OK. This rotation becomes permanent when you save the document.

You can rotate objects on a PDF page using the shortcut menu, or perform free rotation with the object handle. See Edit objects.

Extract Pages

You can extract one or more pages from a PDF document.

To extract selected pages, select the required page thumbnails on the Pages panel before opening this dialog box.

Extract icon

  1. Do any of the following:
    • On the Pages panel, select Extract from a shortcut menu.
    • On the Pages panel, select Extract from the Options drop-down list.
    • On the ribbon, select Home > Extract.
  2. Select which page or page range to extract.
    • Current Page
    • Range
    • Selected
  3. Optionally, select Delete After Extraction, if you do not need these extracted pages in your original document any more. They will be deleted from the document.

You may not be able to extract pages from a protected PDF file. Select Security > Manage Security and select Modify from the drop-down list to see the security settings of the current document.

You can also extract pages using Home > Split. That lets you define pages to be extracted not only by page range, but also by a text search, by a bookmark or a bookmark level. See Split for details.