Document records
Document records are index data attached at the document level and line level.
Document records can vary by data type, and each data type determines the type of metadata and format in which it will be stored. For example, the text data type holds up to 255 characters in a single field that can be alphanumeric and contain symbols. No matter the data type, it is important to differentiate between document-level indexes and folder indexes.
Document and folder indexes
Document indexes, or document records, support multiple records per document, and those records may be of various data types, such as numeric, decimal, currency, boolean, and pick list formats. For a full explanation of formats, see Set up document indexes in the Tungsten PSIsafe Administrator Help.
It is important to note that the indexing data attached to folders is completely separate from the indexing data attached to content within those folders. Document-level indexing data has the potential to be multi-record, as there are multiple records of indexing data attached to a single document. The data types for those indexes are extensive, whereas folder indexes remain limited in scope. The following table gives a comparison of folder index data types and document index data types.
| Folder index data types | Document index data types |
|---|---|
| Text | Text (255 max) |
| Numeric | Integer |
| Decimal | Currency |
| Currency | Date |
| Datetime | Boolean |
| AutoNumber | Decimal |
| Memo | |
| AutoNumber |
The formatting and syntax of your data type conforms to the chosen qualities. For example, the Datetime and Date data types both refer to a date style format, which can be masked to your localized version of date formatting as applicable, such as 10/10/2010 or 2010/10/10, and so on.