These are the default settings associated with the invalid reason field.

The following settings are available.

Default Text

The default invalid reason.

The value for this setting is set to NONE by default.

Default Export Code

The export code associated with the default invalid reason.

The value for this setting is set to 0 by default.

The following buttons are available for the above settings.

Save

Click to save any changes made to the default settings.

Reload

Click to discard any changes and reload the original default settings.

Invalid Reason Types

In addition, you can edit, add, copy, or delete individual invalid reasons, known as Invalid Reason Types. These settings hold the invalid reasons that may be set by a Validation Activity user during production. It is possible to add multiple entries for these settings. As a result, the settings are displayed in a table.

The following column settings are available.

Index

This is a read-only ID that is provided by the system when an invalid reason is created.

System

If selected, the corresponding Invalid Reason Type is a system message and cannot be edited or deleted.

Users cannot override this setting, nor can they set other messages as system messages. Users can however, edit the export code for a system message.

Rule

The rule ID for the invalid reason. The rule governs how the Validation Activity behaves when a particular invalid reason is selected.

The following default rules are available in English.

• SETVENDORTOVALID. Sets the vendor field to valid.

• SETPOTOVALID. Sets the purchase order number field to valid. However, no line pairing is carried out.

• ALLOWNONPOVENDOR. Allows a vendor ID to pass even if it is unconnected to the purchase order, but only as long as the vendor ID exists in the master table.

• SETAMOUNTSTOVALID. Sets the amount fields and the table to valid. However, no line pairing is carried out.

• THIRDPARTYFREIGHT. Sets the vendor number field to valid as long as the vendor exists, and processes the document according to the third-party freight rules during line pairing.

• SETVENDORANDPOTOVALID. Sets the purchase order and vendor number fields to valid. However, no line pairing is carried out.

• NONVATCOMPLIANT. Sets the local VAT amount, exchange rate, vendor, and bill-to VAT registration number fields to valid. This setting is enabled automatically when the Activate VAT Compliance Check setting is set to either European or Indian. This setting is located in the Settings > Invoice Processing > Capture Profiles > Tax Settings > Tax Configuration tab.

  This setting is cleared by default.

• STOCKINVOICE. Sets the purchase order number field to valid. Line pairing is still carried out based on purchase orders set in the LinePairingPOs user exit.

• ZEROVALUEINVOICE. Permits a zero total to pass in the Validation Activity.

• SETVENDORTOVAL. The vendor address is invalid. The invoice is sent to the Validation Activity.

• LPRFAILED. Line pairing failed.

• QTYMISMATCH. There is a discrepancy with at least one line item, between its quantity on the invoice and its quantity on the corresponding purchase order.

• UPMISMATCH. There is a discrepancy with at least one line item, between the unit price on an invoice and the price on the corresponding purchase order.

• ORDERMISMATCH. The invoice contains one or more line items that are not ordered.

• GRLINESMISSING. The invoice contains at least one or more line items where the ordered goods are not yet received.

• OTHER. If selected, the user must supply their own comment about why a document is rejected. This setting is available for invoices from organizations that use the MarkView integration only.

• HSNMISSING. This is for invoices from India only, and indicates that the invoice is missing the mandatory HSN number. If you are processing Indian invoices, ensure that this invalid reason is active. Otherwise, the validation of the HSN and LineItems.HSN fields is not performed. This setting is cleared by default.

Description

A description of the invalid reason. For the above rules, the following descriptions are provided.

• VENDOR NOT FOUND

• MISSING/INVALID PO

• PO VENDOR <> INVOICE VENDOR

• INVOICE AMOUNTS DO NOT ADD UP

• THIRD PARTY FREIGHT

• MISSING/INVALID VENDOR & PO

• NON VAT COMPLIANT

• STOCK INVOICE

• ZERO VALUE INVOICE

• VENDOR ADDRESS INVALID

• LINE PAIRING FAILED

• QUANTITY MISMATCH

• UNIT PRICE MISMATCH

• ITEMS NOT ORDERED

• MISSING GR LINES

• OTHER

• HSNMISSING

Export Code

The invalid reason code exported by Kofax AP Agility if the Invalid Reason field if set.

Scope

This indicates whether the Invalid Reason Type is available for use in the Validation Activity, the Line Pairing Correction Activity. If you select the None setting, the message is available in both of the Validation Activity and the Line Pairing Correction Activity.

The values displayed for this setting are either VAL, LPR, or blank. A blank value indicates both the Validation Activity and the Line Pairing Correction Activity.

Active

If selected, the corresponding invalid reason is displayed to the user in the activity or activities listed in the Scope.

The following buttons are available at the bottom of the window.

Edit

Opens a selected entry in the table so that you can make changes as needed.

Click to open the Invalid Reason Type - Edit window.

Add

Adds an entry to the table.

Click to open the Invalid Reason Type - New window.

Copy

Makes a copy of the selected table entry so that you can make a new entry to the table based on the copy.

Click to copy the selected table entry and open the Invalid Reason Type - New window.

Delete

Click to remove the selected entry from the table, but after confirmation only.