Kofax AP Agility performs line pairing for all material purchase orders.

If the invoice relates to a material purchase order, the system takes three steps before pairing a line item.

1. Identify the corresponding purchase order line item.

2. Identify a goods receipt document, if required.

3. Convert the invoice quantity to the order unit of measure specified on the purchase order line.

In the first step, the system looks at all of the purchase order line items. Based on the quantity, unit price, total, material number, and description read from the invoice for each line item, the system performs a fuzzy search against the purchase order data to identify the line that best fits the invoice details.

If a single line item is found within the tolerances specified in the Settings > Invoice Processing > Capture Profiles > Line Pairing Settings, with the sufficient distance from the next best alternative, then the system selects this as the purchase order line.

In the second step, the system checks if the purchase order line item identified in the first step, is configured in the ERP system to require a specific goods receipt. The purchase order line is set for the goods receipt based invoice verification. If a specific goods receipt is required for invoice entry, then the system looks at all of the available goods receipts for that purchase order line. It then selects one or more goods receipts that reflect the amounts and delivery note details supplied on the invoice.

If an appropriate goods receipt cannot be determined then line pairing fails. If the purchase order line does not require a specific goods receipt to be specified when creating an invoices, then the system skips this check.

The third and final step ensures that the quantity extracted on the invoice is expressed in the same unit of measure as the purchase order line and performs a conversion if necessary. You can disable this check if required.

The mapping between an extracted unit of measure and the ERP ISO-code for the same unit of measure is configured in the Settings > Invoice Processing > Capture Profiles > Line Pairing Settings.

If all three steps are successful then the invoice line item pairs successfully. The system subsequently repeats this operation for all line items on the invoice.