Kofax Analytics for RPA views

The Overview provides a graphical representation of Kofax RPA system performance parameters, so that you can quickly see capacity bottlenecks or system utilization issues. You can filter the data by selecting a period in the Time period list and selecting a RoboServer in the RoboServer list.

The percentage on tiles in the left pane shows a difference between the selected period and the same period preceding the selected one. For example, if you select "Last hour" as the time period, the percentage shows the difference between the last hour and an hour preceding it. Note the triangle next to the value points down if the value decreased and points up if the value increased.

• For API Calls, Scheduled robot runs, Extracted records, HTTP requests, and Mb loaded: The percentage is green if the value is more than zero, indicating the value has increased.

• For KCU, KCU wait time, Robot runs with error, and Missed schedules: The percentage is green if the value is less than zero, indicating the value has decreased.

Click a tile with this symbol to view network details.

Manual processing time saved

This graph provides information on the difference between the value specified in the Human Processing Time option in the Robot Configuration dialog box in Design Studio and the actual duration of the robot run calculated for all robot runs during the specified period. In the Human Processing Time option you can specify the time required for a person to perform the same task that the selected robot performs during its run.

API calls, Scheduled robot runs

Number of robot runs started via API or manually.

CRE usage

A percent of executed robots using CRE license from the maximum available licenses. For details about CRE, see "Concurrent Robot Execution License" in the Kofax RPA Installation Guide

The Overview report shows either the CRE usage or KCU usage information, depending on the license used on the selected Management Console.

Queue time

Ratio between the total execution time and queue time in percent.

KCU usage

A percent of executed robots using KCUs from the maximum available licenses by cluster.

Wait time

Ratio between the total execution time and KCU wait time in percent (shown only when KCU license is used).

This view provides a graphical representation of Kofax RPA system performance parameters on a cluster level with a graph for each RoboServer. If you specified the names of RoboServers in the -serverName parameter when starting the RoboServers, the view shows the RoboServer names. Otherwise, RoboServer IP addresses are displayed.

RoboServer names change color depending on the last activity as follows.

• Green: If the value is greater than 60 seconds.
• Orange: If the value is greater than or equal to 60 seconds, and less than 5 minutes.
• Red: If the value is greater than or equal to 5 minutes, and less than 1 day.
• Gray: If the value is greater than or equal to 1 day.

You can filter the results by selecting a RoboServer in the list. When you select a RoboServer, the CPU and Memory graphs show minimum, maximum and average usage.

This view provides an overview of robot health in your projects by displaying a graphical presentation of key robot-run metrics. You can identify and fix robots that are not performing as expected. The following columns and rows are available in the view.

This view provides a graphical presentation of the number of concurrent schedule runs, which offers an overview of the load distribution on your system.

To see the details of a schedule run, select a schedule and click Details in the Schedules pane. You should see the Schedule details window. Click a schedule run in the Schedule runs list to see its details under Robot runs.

The RPA dashboard provides color-coded heatmaps for robot runs and schedule runs. The threshold value for a heatmap is specified in the Enter critical status threshold option above the report. When you hover your mouse over the report, the number of runs appears in cells. The following colors are available.

Provides license and application usage as well as robot execution information organized by cluster.

Provides a summary of all data processed by the Analyzer. The following information is available in this view.

Overview

• Duration of all user activities (hours): Total duration of detected user activities.

• Duration of processes (hours): Duration of detected processes.

• Duration of non-process user activities (hours): Duration of user activities that do not form processes.

• Number of users: Total number of analyzed users.

• Number of users in processes: Number of users who performed actions that formed processes.

• Number of applications: Total number of detected applications.

• Number of applications in processes: Number of applications used in processes.

• Number of events: Number of processed events.

Total duration of user activities per application (hours)

This bar chart helps you detect the time spent working in each application.

Total amount of data collected

This graph provides information on the total number of analyzed events.

This view provides information about detected processes. You can export the list of discovered processes, the list of process instances, and the list of steps in the process instances to a spreadsheet by clicking Export to Excel in the lower left corner of the window. Also, you can export the list of process instances, and the list of steps with screenshots to a PDF file by clicking Export to PDF in the Process details and Process instance details window.

Overview

Provides a summary of the detected processes.

• Total duration of processes (hours): Duration of all detected processes.

• Number of processes:Number of detected processes.

• Number of applications in processes: Number of applications used in processes.

• Number of users in processes: Number of users who performed actions that formed processes.

Duration of user activities in processes per application (hours)

The chart shows the time spent working in each application within processes.

Average time per process (min)

The chart shows the average duration of a process instance in the process. Click the process name to the right of the chart to show or hide the process in the chart.

Duration of processes (hours)

The chart shows the total time of the detected processes. Click the process name to the right of the chart to show or hide the process in the chart.

Discovered processes

Lists discovered processes. The following information is displayed for each process. To view process details, click a process in the list.

• Title: Name of the process. Process names are created automatically and are comprised of the word "Process" and an ordinal number, such as "Process 22".

• Most used application: Name of the mostly used application in the process.

• Amount of runs: Number of detected process instances.

• Total time (hours): Total duration of all instances of the process.

• Similarity (%): An average similarity of the process instances.

• Discovery type: Shows how the process was discovered. It can be either Automatic or With assistance. If at least one of the process instance was discovered using user assistance, the Discovery type is shown as With assistance. With assistance type of the process appears if users use Start task and Stop task options on the Agent's menu to denote the beginning and the end of the task.

• Average time (min): An average duration of the process instance.

• Steps: An average number of steps in the process instance.

• Users: A number of users performed the selected process.

Process details

When you click a process in the Discovered processes list, the Process details window appears. The window shows detailed information about the selected process and a list of process instances. The following information is displayed for each process instance. Click the column title to sort the list of process instances.

• Instance: Instance number.

• Similarity (%): Each instance similarity.

• Discovery type: The discovery type of the process instance.

• Steps: Number of steps in the detected process instance.

• Duration (min): Duration of the process instance.

Process instance details

When you click a process instance in the Process details window, the Process instance details window appears. The window shows detailed information about the selected process instance and a list of steps with screenshots if available.

This report shows a list of Analyzer events and agents status. Use this report to trace any errors occurred in the Analyzer if its general status is different from "Analytics report has been generated at <date time>".

Using the Agents recording status list, you can track agents' activity. The agents are sorted by date with the most recent activities on top. The list helps you detect agents that are turned off or incorrectly set up.