› Manage Invoice Processing › Custom fields › Configure predefined custom fields › Use predefined custom fields

Use predefined custom fields

There are many ways that you can use the predefined custom fields.

For example, you can use a predefined custom field to process the UK bank sort code. The sort code is a 6-digit number with hyphens between the digit groups in the following format: 55-61-16.

You can use a predefined custom field to extract and process a sort code for a UK bank by following these steps:

  1. Navigate to the Settings > Invoice Processing > Global Settings > Custom Extraction Profiles > Analysis Profiles settings.

    A list of existing analysis profiles is displayed.

  2. Click Add to add a new analysis profile.
    1. From the Analysis Profile ID list, select New.
    2. Choose a Compare Type.
    3. Set a Format that matches the expected format.

      Using the sort code example, use ##-##-## as the format.

    4. Optionally, enter any characters that can be ignored.
    5. Click Save.

    The analysis profile is added to the list.

  3. Optionally, if other formats appear for the sort code, add another format for the same Analysis Profile ID.
  4. Click on the Evaluation Profiles tab and click Add to create a new evaluation profile.
    1. From the Evaluation Profile ID list, select New.
    2. For the Context field, enter a value that matches your expected value.

      Using the sort code example, enter Sort Code.

    3. Enter any Ignore Characters.

      Using the sort code example, enter -.

    4. Click Save.

    The evaluation profile is added to the list.

  5. Optionally, add other context words for the same Evaluation Profile ID if needed.
  6. Click on the Extraction Profiles tab and then click Add to add a new extraction profile.
    1. Enter a Description.
    2. From the Analysis Profile ID list, select the ID for your recently added analysis profile.
    3. From the Evaluation Profile ID list, select the ID for your recently added evaluation profile.
    4. Optionally, to enable regions and restrict the search to the first page, select Use Regions and Use First Page.
    5. Optionally, configure the other settings as needed.
    6. Click Save.

    The extraction profile is added to the list.

  7. Navigate to the Settings > Invoice Processing > Capture Profiles > Field Settings.

    A list of all fields for the selected capture profile is displayed.

  8. In the list of fields, select Custom1 and then click Activate.

    The Custom1 field is activated for this capture profile.

  9. Select Custom1 and then click Edit.
    1. In the Field Settings window, select your newly created Extraction Profile from the list.
    2. Click Save.

    The Custom1 field is saved.

What next?