Planned conditions are used in implementations involving SAP ECC. When the purchase order is raised, if the buyer is expecting additional charges, they add these charges as condition records into the pricing behind the purchase order line items that are affected. Each condition record has a code that is an SAP ECC condition type, a quantity, and a value. The condition type denotes the type of miscellaneous charge from an SAP ECC point of view.

During manual invoice entry, these condition records manifest themselves as proposed invoice lines that the user can post the charges against.

To configure a miscellaneous charge category to post the charge against condition records on the SAP ECC purchase order, select the Read SAP ECC PO Conditions setting in the Settings > Invoice Processing > Capture Profiles > Misc Charge Settings > Misc Charge Categories tab. Also, the relative Always Book To Planned setting must also be selected. In addition, the relevant SAP ECC condition types that represent specific charge types are entered as a comma separated list in the Valid Conditions setting. The list of relevant condition types for each type of miscellaneous charge is provided by the organization.

An example for freight would be as follows:

The line pairing routine only books miscellaneous charges to conditions if line pairing is completely successful for all other material items on an order. If multiple conditions exist, or multiple instances of the same condition type exist across all purchase order lines being invoiced, Kofax AP Agility calculates a value for these conditions based on their corresponding invoice line values, and the invoice SubTotal.

If line pairing is successful for all material line items and no conditions exist on the purchase order, or no conditions exist for the miscellaneous charge category, then two settings are available to post the miscellaneous charge. You can post this as an unplanned charge or as a general ledger entry.

If the charge must be booked to conditions, and none are available, the charge must be booked as unplanned charges. The charge configuration must be as displayed in the following table:

If the charge must be booked to conditions, and none are available, the charge must be booked as a general ledger entry. The charge configuration must be as displayed in the following table:

Please refer to the relevant sections for details on how Kofax AP Agility books the miscellaneous charge as an unplanned cost or as a general ledger account entry:

• Post miscellaneous charges as unplanned costs

• Post miscellaneous charges to a general ledger account