ERP Connection: SAP S/4HANA Cloud EX
This page enables you to add a new SAP S/4HANA Cloud EX ERP connection by configuring the following settings:
Setting |
Description |
||||||
---|---|---|---|---|---|---|---|
ERP Connection Name |
Enter a unique name for the ERP connection. (Mandatory) |
||||||
Description (Optional) |
Provide any important details about this ERP connection. (Optional, but recommended) |
||||||
URL |
The URL for the SAP S/4HANA tenant. (Mandatory) |
||||||
User |
The name of the user needed to connect to the above tenant. (Mandatory) |
||||||
Password |
The password needed to connect to the above tenant. (Mandatory) |
||||||
VAT Tax Types |
The tax types that identify a tax number within the supplier master data as a VAT registration number. Only tax numbers from this list that are associated with a supplier master data record are added as VAT registration numbers to the vendor master data record in AP Agility. (Default: AE0, AT0, BE0, BG0, BH0, BW1, CH2, CY0, CZ0, DE0, DK0, EC3, EE0, ES0, FI0, FJ3, FR0, GB0, GR0, HR0, HU0, IE0, IL0, IM0, IT0, JP4, KE1, KR2, KW0, LT0, LU0, LV0, MC0, MT0, MX2, NA1, NG4, NL0, NO1, OM0, PL0, PT0, QA0, RO0, SA0, SE0, SI0, SK0, SM0, TZ1, UA3, UG3, ZA1, ZW1) |
||||||
EU Countries |
The list of countries that are members of the EU or that use the same rules for taxes as EU countries. (Default: AT, BE, BG, CY, CZ, DE, DK, ES, EE, FI, FR, GB, GR, HR, HU, IE, IT, LT, LU, LV, MT, NL, PL, PT, RO, SK, SI, SE) |
||||||
Language |
The language is used when loading names and descriptions of GL accounts or cost centers. Enter a single language using the 2-character ISO code (ISO 639-1). (Default: EN) |
||||||
Always Park MM Invoices |
If selected, MM invoices are always parked in SAP S/4HANA On-Premise. (Default: Cleared) |
||||||
Always Park FI Invoices |
If selected, non-purchase order invoices (FI) are always parked to SAP S/4HANA On-Premise. (Default: Cleared) |
||||||
Page Size |
A positive integer that indicates the number master data records that are returned by the ERP connection for each call. (Mandatory) |
||||||
Start Data Load From |
Set the date for when you want to start loading information from the ERP system. (Mandatory) Each time the AP Data Import process runs, the Start Data Load From date and time stamp is updated with the current date and time. This ensures that the entire ERP is not loaded each time, only the changes since the last import. |
||||||
Start Data Load To |
Set the date for when you want to stop loading information in Kofax AP Agility. The interval between this and the Start Data Load From value indicate what is considered old and new data. |
||||||
Use Default Null Values For Data Import |
Converts any values that are equal to "NULL," "Null," or "null" into actual null values when the data is imported. (Default: Selected) |
||||||
GL Accounts |
GL account data is used by the AP Workflow only and if you want to use GL accounts from the SAP S/4HANA Cloud EX ERP it is necessary to upload a CSV file that contains that information. This is because GL account information is not accessible via the SAP S/4HANA Cloud EX API. Use the following buttons to manage the CSV file for GL Accounts:
|
||||||
WBS Segments |
WBS segment data is used by the AP Workflow only and if you want to use WBS segments from the SAP S/4HANA Cloud EX ERP it is necessary to upload a CSV file that contains that information. This is because WBS information is not accessible via the SAP S/4HANA Cloud EX API. Use the following buttons to manage the CSV file for WBS Segments:
|
||||||
Plants |
Plant data is used by the Invoice Processing functionality and if you want to use plant data from the S/4HANA Cloud ES ERP it is necessary to upload a CSV file that contains that information. This is because plant information is not accessible via the S/4HANA Cloud ES API. Use the following buttons to manage the CSV file for Plants:
|
||||||
Payment Terms |
Payment terms data is used by the AP Workflow functionality and if you want to use payment term data from the S/4HANA Cloud ES ERP, it is necessary to upload a CSV file that contains that information. This is because payment term information is not accessible via the S/4HANA Cloud ES API. Use the following buttons to manage the CSV file for Payment Terms:
|
||||||
Payment Term Details |
This setting is disabled unless you add a Payment Terms CSV file. Payment term detail data is used by the AP Workflow functionality and if you are using Payment Terms and want to use payment term details, it is necessary to upload a CSV file that contains that information. This is because payment term details are not accessible via the S/4HANA Cloud ES API. Use the following buttons to manage the CSV file for Payment Term Details:
|
Use the following buttons to manage your new ERP connection.
Button |
Description |
---|---|
Save |
Save the ERP connection and adds it to the table on the ERP Connections page. |
Close |
Closes the current page and returns to you to the ERP Connections page. If you click Close before saving your values, they are lost when you return to the ERP Connections page. |
Test |
Tests the connection to the SAP S/4HANA Cloud EX ERP using the provided information. |