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Enable system-wide billing code access

Billing codes are enabled system-wide, but you can specifically assign a particular code (or set of codes) to individual users, or to departments. However, you must choose a global access level for the billing codes that determine which billing codes users or departments can access.
  1. In System Configuration, select Global Configuration Settings > User Interaction > Billing Code Access, Cashier and Error Notification.
  2. Select one of the following billing code access options:
    • All codes – Users can charge print transactions to any billing code.
    • Only codes assigned to user’s department – Users can charge only those billing codes defined for the departments to which they belong.
    • Only codes assigned to user – Users can charge to only those billing codes assigned to their user accounts.
    • Codes assigned to user or user’s department – Users can only charge to those billing codes assigned to their user accounts, or the departments to which they belong.
  3. Select the Exclude codes with no balance check box to prevent billing codes without funds from being shown and selected by the user.
  4. Select the Show most recently used codes at the top of search results check box to show a list of the user's most recently used billing codes first. Up to ten recently used billing codes are shown.

    5. Account limits must be enabled to use this feature. See Account charging and limits.

  5. Click Apply to save the settings.