Add a Network Folder source
Complete this procedure to create network folder sources. Documents received by the specified network folder will be routed to Output Manager.
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In the Sources tree, right-click the source group (folder) where you want to add sources and click
New Source.
This opens the Add Source dialog box.
- In the Type list, select Network Folder.
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Next to Add new devices, enter the number of sources you want to create.
You can create a single network folder or create multiple network folders and configure them simultaneously.
- Click OK.
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Configure the general settings.
For multiple source configuration, this is configured on the General tab (Source Bulk Configuration).
- Enter the source Name.
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In the Server list, click the Output Manager server where the Output Manager Input Service is located for this
source.
The source does not have to be on the same server as the Output Manager Input Service.
- Enter any Comments or Location information for the source.
- Optional:
To change the large source image that displays when configuring a single source, you can click Select
Image and choose the appropriate image file (BMP, JPEG, or PNG).
The selected image will be compressed and scaled to 96x96 pixels. Changing this image will not change the smaller image that displays or the image that displays in the source tree. To change the image back to the default, click Reset Image.
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Configure the network folder settings.
Source Displays Single source configuration Use the Folder settings tab. Multiple source configuration Use the Folder Settings tab (Source Bulk Configuration). -
Specify the Folder to be monitored.
Enter the path of the network folder. For the specified folder, you must configure the Output Manager Service logon account user name to have Full Control sharing permissions. Also, verify that the Administrators group has Full Control security permissions. Right-click the folder and click Sharing and Security to configure these options.
- Select the Scan subfolders check box to specify that the subfolders must be scanned.
- Specify the Interval for checking the folder for files.
- From the Order drop-down list box, specify the order in which Output Manager receives files from the network folder.
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Select the Disposition.
This will determine what will happen to the original file after it is sent to the Output Manager Console. You can choose to Delete, Leave, Move or Move/Overwrite.
- If you selected Move or Move/Overwrite as the file Disposition, in the Move to field, enter the folder path where the file will be moved.
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Specify the Folder to be monitored.
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Configure filters depending on the source configuration.
Configuration Method Single source configuration Use the Filters tab. The filter column lists the filter criteria.
You can modify the filter values by typing directly in the Regular Express Value column. Wild card values of ? or * are accepted as long as the expression's first character is a numeric or alphabetic character. This filter will be applied to each document received by the selected source. Click Regular Expression Tester to verify the expression syntax is valid.
Multiple source configuration Use the Filters tab (Source Bulk Configuration). Sources are configured in grid format on each tab page. The sources you choose to create are displayed as rows in the grids. The configuration options are listed as the column headings. -
Configure the
document properties that will be applied to all documents received by the
source.
Configuration Method Single source configuration Use the Document properties tab (Source Configuration). Multiple source configuration Use the Document Properties tab (Source Bulk Configuration). Determine if you want to use advanced document properties. Advanced document properties facilitate the setting of document properties from multiple sources. This is a complex feature that only advanced users and professional service engineers should configure.To Do this Use advanced document properties Select Use advanced document properties. This enables the advanced document properties profile list. Select the default profile or an existing profile. To configure document profiles, see the Configuring document property profiles topic. Not use advanced document properties If you do not want to use advanced document properties, leave the check box disabled and configure the following: - Select the Document owner. This user will be the owner of all documents received using this source. Click the browse button (...) to select a user.
- Configure the document properties by entering property values directly in the grid. All of the available property values are listed and grouped into categories. Expand the appropriate category by clicking the arrow next to the category name. The first node level in the category determines the print preferences for the properties it contains. On the print preference node, click in the Mode column and configure how the property should be applied when a document is sent to a destination. Select Always Apply to always apply the specified property value. Select Informational Only to use the value for informational purposes only. In the Value column, click in the grid cell to specify the document property value.
This can only be configured during single source configuration. -
Configure the following configuration settings.
Configuration Method Single source configuration Use the More settings tab (Source Configuration). Multiple source configuration Use the More Settings tab (Source Bulk Configuration). -
Determine if you want all documents received by this source to be in the Hold state as they enter the
Output Manager Console.
This option is disabled by default.
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Determine if you want to disable business rule processing for all documents received by this source as they enter the Output Manager Console.
This option is disabled by default.
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Use the following options to determine if you want to analyze documents as they are received by a source and enter the Output Manager Console.
Selecting these options may cause performance degradation. These options are disabled by default.
Option Description Use quick page counting for PDF documents Enables optimized page counting for PDF jobs. When this option is enabled, the Count pages, Detect color, Detect data type, Detect duplex, and Detect trays options are disabled. Count pages Performs a page count on all documents received by this source. Detect data type Detects the data type on all documents received by this source. The data type will display in the Documents grid Data Type column. Detect trays Determines the document paper tray that will print the document. This will display in the Documents grid Input Bin or Output Bin column. You can configure the Output Bin column to display by using the Administration Configure Document Properties utility. Detect color Detects if the documents received by this source contain color. The Documents grid Color column displays True or False depending if color is detected. Detect duplex Detects if the documents received by this source are configured for duplex printing (that is, printing on both sides of the paper). The Documents grid Duplex column displays how the document will print, One Sided, Two Sided Short Edge, or Two Sided Long Edge. -
Select the file store that will be used for all documents received by this source as they enter the Output Manager Console.
The default file store is selected by default. Administrators define file stores and select the default in the Set General Preferences Utility. If the default file store is changed in the Set General Preferences Utility, all sources using the default will be automatically updated.
- Assign a document folder for all documents received by this source as they enter the Output Manager Console. The default document folder is Un-Filed Documents.
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To create profiles and enter costs associated with printing, use advanced
costing.
If you do not select this option, you can specify only the cost per page for printing.
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Determine if you want to send a notification when a document arrives, prints successfully, prints on failover destination, or
is in error state.
The notification can be sent as an email message or pop-up. You can select an existing profile in the list or create one from the Notification Profile dialog box.
- To create a profile during single source configuration, click New.
- To create during multiple source configuration, click the browse button (...).
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Determine if you want all documents received by this source to be in the Hold state as they enter the
Output Manager Console.
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Configure the following output settings.
Configuration Method Single source configuration Use the Output settings tab (Source Configuration). Multiple source configuration Use the Output Settings tab (Source Bulk Configuration). -
Use the Schedule output option to specify the date and time all documents received by this source will
print.
You can choose to print the documents today, on a specific day, or in the future. You can also choose to print as soon as possible, at a specific time, or in the future.
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Use the Route to destination option to specify a destination where all documents received by this source
can be routed.
Click the browse button (...) to select one or more destinations in the tree. Use the Shift and Ctrl keys to select multiple destinations. Destination groups cannot be selected. This option is set to Unrouted by default.
- To override the default retain settings for all documents received by this source select the Override default retain settings check box and configure the retain options as necessary.
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Select the appropriate output process.
Output processes can be created to impact documents as they are being sent to a destination. The processes contain a set of actions which could be used for search and replace, setting finishing options, editing PJL commands, inserting overlays, and so on. You can select an existing process in the list or create one using the Process Designer Utility. To create a process during single source configuration, click New. To create during multiple source configuration, click the browse button (...).
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Select the appropriate failover profile.
Failover profiles specify what should happen to documents when they are sent to inaccessible destinations (they are not able to receive documents). You can select an existing profile in the list or create one from the Failover Profile dialog box. To create a profile during single source configuration, click New. To create during multiple source configuration, click the browse button (...).
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Use the Schedule output option to specify the date and time all documents received by this source will
print.
- Click OK.