External fax server

To avoid timeout for messages with longer processing time, increase the timeout value. The maximum allowed value is 86400 seconds (24 hours.)

Allows you to set conditions to skip specific files for import. For example, to skip the import of .png files that are less than 10 bytes, do the following:

1. Click .
2. In the File extension text box, enter the file extension as .png.
3. Select an Operator as Less than. (Available options are: Less than and Greater than).
4. Specify the Size in bytes as 10.
5. Click Add.

Only the .png files that are less than 10 bytes are skipped. Files greater than or equal to 10 bytes are imported.

To edit the skip import details: Select the record to edit, click , make the required changes, and then click Ok.

To delete the skip import details: Select the record to delete, click , and then click Yes.

Allows the import of the nested emails and EML/MSG files along with their attachments.

By default, TotalAgility allows the import of the main email and all types of attached emails in EML/MSG format. This is also applicable to the EML and MSG files which are referenced in the XML files.

This option is selected when upgrading TotalAgility from a lower version.

• Biscom: Provide Windows credentials for file share.

• KCS: When you send an email with an attachment using KCS as a fax server type, TotalAgility only imports the attachment of the email and cannot create a document for the email body.

• RightFax COM: Provide the Host from where the file will be imported.

• RightFax Rest WebAPI: When you use RightFax REST as a fax server type, you need to provide the URL from where the file will be imported.

Select one of the following for authentication in Credential storage.

• Local (Default) : Enter the User name and Password of the fax server.

• External: Enter the secret name for the user name and password stored in the configured external storage in the User name secret and Password secret fields respectively.

Select how to poll the fax server.

• Single instance: Polls the mailbox with only one Message Connector. Using this value and running multiple connections in parallel may import the same message multiple times to TotalAgility.

• Multiple instance: Uses multiple Message Connectors to poll the one RightFax This option only applies to "RightFax Rest WebAPI" fax server. When you use this option, a small delay occurs in importing faxes (by default, 60 seconds) to avoid duplicate fax import.

1. Click. The Add fax users dialog box is displayed.

2. Select Load users list to fetch the list of all the available fax users.

3. Select the users as needed. Alternatively, select Add all to add all the users. You can also specify a fax user name in the text box and select Add fax user to add a specific user.

   The selected users appear in the Selected items box.

4. Select Done.

   The selected users appear in the table under Fax users to monitor.

Removes a specific user in the Selected items box.

Removes all the users in the Selected items box.

Name of the Scan/VRS profile.

Save page PDF data

Splits the original PDF source file into single page PDF files. (Default: Clear)

The email addresses of the recipients to whom you want to send the notification. You can use inline value, server variable, and metadata.

The email addresses of the recipients to whom you want to send a copy of the notification. You can use inline value, server variable, and metadata.

The email addresses of the recipients to whom you want to send a blind copy (the email address of the recipient is not shown to other recipients in the list) of the notification. You can use inline value, server variable, and metadata.

The email address of the sender. You can use inline value, server variable, and metadata.

The subject of the email notification. You can use inline value, server variable, and metadata.

• Text: Supports only plain text. Any images, font colors, or tables are not displayed or not displayed as expected.
• HTML: Supports images, tables, and font formats.

The message included in the email notification. You can use inline value, server variable, and metadata.

Attaches the original message (in EML format) to the notification mail. (Default: Clear)

Removes attachments from the original email. (Default: Clear)

Archive folder

Path of a local folder (such as C:\Archive) or a network folder to store the successfully imported documents.

Supported formats for successfully imported documents are:

• File: Archives the message body in a text file and all attachments in separate files.

• EML: Archives the message body and the attachments as a single EML file.

• XML: Archive the message metadata in an XML file (custom Kofax format).

The name of the subfolder and prefix for the archived files. You can also add predefined Fields (metadata) as subfolder names and filename prefixes. The value of these metadata is populated at the time of saving the archived files. If you do not add the "\" character in the field, all the fields are appended to the archived file names. For example, if you add {OK}\{Process-ID}, the files are stored in the OK folder with the process ID appended to the filename.

The following fields are available:

Path of a local folder (such as C:\Archive) or a network folder to store the partially imported documents.

Format

• File: Archives the message body in a text file and all attachments in separate files.

• EML: Archives the message body and the attachments as a single EML file.

• XML: Archives the message metadata in an XML file (custom Kofax format).

The name of the subfolder and prefix for the archived files. You can also add predefined Fields (metadata) as subfolder names and filename prefixes. The value of these metadata is populated at the time of saving the archived files. If you do not add the "\" character in the field, all the fields are appended to the archived file names. For example, if you add {PARTIAL}\{Process-ID}, the files are stored in the PARTIAL folder with process ID appended to the filename.

The following fields are available:

Archive folder

Path of a local folder (such as C:\Archive) or a network folder to store the failed/rejected documents.

• File: Archives the message body in a text file and all attachments in separate files.

• EML: Archives the message body and the attachments as a single EML file.

• XML: Archive the message metadata in an XML file (custom Kofax format).

The name of the subfolder and prefix for the archived files. You can also add predefined Fields (metadata) as subfolder names and filename prefixes. The value of these metadata is populated at the time of saving the archived files. If you do not add the "\" character in the field, all the fields are appended to the archived file names. For example, if you add {REJECTED}\{Process-ID}, the files are stored in the REJECTED folder with process ID appended to the filename.

The following fields are available: