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How to control access to HP printer functions

The Go configuration of the printer can control which printer functions are inaccessible without signing in. You can also use the HP printer's own authorization agent to manage access to printer functions.

Prevent interference from the Go configuration

  1. Open the Printers tab in Printix Administrator.
  2. Find the HP printer to configure and select its name.

    The Printer properties page appears.

  3. Select the Printix Go tab.
  4. Assign a Go configuration where none of the check boxes under Access control is selected.

    On the Printix Go tab, this is indicated by the Unlocked symbol next to each function.

    This step ensures that Printix does not interfere with the HP printer's authorization agent.

  5. Depending on which button is visible, select Install or Update.

    • If you perform an installation, the HP printer's authorization agent remains active.

    • If you perform an update, the Printix authorization agent is removed if it was active.

Configure access to the printer functions

  1. Open the printer's web page and sign in as administrator.
  2. Select the Security tab.
  3. In the left-hand menu, select Access Control.
  4. In the table under Sign-In and Permission Policies, configure which printer functions should be enabled for guests and users. Ensure that guests do not have access to Printix Print and Capture.

    • You are required only to configure the functions under the Control Panel table heading. The functions under the EWS heading control access to the printer's web page.

    • Administrators have access to all functions, and this cannot be changed.

    • A check mark indicates that a function is enabled. A disabled function is signaled by a lock for guests and a blank check box for users.

    • If you disable a function for users, it also becomes unavailable for guests.

  5. In the Sign-In Method column, configure how people must sign in to use each function. For Printix Print and Capture, set the sign-in method to Printix.

    You can change the default authentication method in the header of the table. When a printer function's authentication method is set to Use Default, it refers to the authentication method you configure here.

  6. Optionally, select Allow users to choose alternate sign-in methods at the product control panel.

    While this setting is enabled, if a guest or user signs in to the printer with an authentication method that is not supported by a function, that function either appears as locked or it displays a blank screen when it is launched.

  7. Select Apply at the bottom of the screen.