How to set up scan to email on Canon printers
Use the below steps to set up scan to email so users can scan and send emails to your company's Microsoft 365 or Office 365 mailboxes. The steps are in accordance with option 2, as described in Microsoft documentation: How to set up a multifunction device or application to send email using Microsoft 365 or Office 365.
- Open a new browser window and sign in to Microsoft 365 admin center (admin.microsoft.com).
- On the navigation menu, select Show all.
- Select Settings and then Domains.
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On the
DNS records tab, select your domain.
Example: acme.com
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Write down the MX record
POINTS TO ADDRESS value.
You need the MX record in step 10.
Example: acme-com.mail.protection.outlook.com - Open the printer's web page and log in as administrator.
- Select Settings/Registration.
- In the left-hand menu, under Function Settings, select Send.
- Select Network Settings - E-Mail/I-Fax Settings.
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Under
SMTP/POP Settings:
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Select SMTP RX.
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In SMTP Server, type the value you obtained in step 5.
Example: acme-com.mail.protection.outlook.com
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In E-Mail Address, type the email address to be used as the default From address (default sender).
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Under
Specify Port Number for SMTP TX/POP RX:
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Type the port in either SMTP TX or POP RX, depending on which is appropriate.
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Under
Authentication/Encryption Settings:
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Select Allow TLS (SMTP TX).
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Select Use SMTP Authentication (SMTP AUTH).
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Type in the User Name and the Password, then repeat the password in the Confirm field.
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- To test the connection, select Check SMTP Connection at the top of the page.
- Select OK.